Document management, often referred to as a Document Management Systems (DMS), is the use of a computer system and software to capture, process, and store electronic documents and electronic images of paper based information. Document Management Systems use powerful tools such as full-text searching, version control and Check In/ Check Out to manage electronic documents and allow users to find documents more efficiently.
Where is the content that runs your business? Is it centrally managed, or is it spread across multiple PC's, email in-boxes, USB sticks, portable hard drives and network file shares? Hitech provides all of the core document management services needed to allow organizations to capture and manage electronic files and automate your business processes. No matter what the Industry, Hitech's document management systems can handle any of your business-critical content. Our products maximize staff efficiency, reduce costs, improve customer service and provide security and tracking features for every document.
Hitech provides immediate process and interface consistency gains across the entire information capture platform. We currently support over 700+ digital office device sauch as copiers, networked scanners and mutifunction peripherals (MFPs).
Hitech's Document Management Software not only captures documents from devices and digital copiers, but it also captures content from smartphones, tablets, email and fax, shared/public folders, FTP sites, MS Office applications, PC desktop, XML data stream, and other sources.
Enahnced security functions that let you gain control over the flow of information that enters or leaves your company: authenticate users right at the point of capture, encrypt documents as they are processed, and enable business process audit trails with reporting features. You can also capture documents from secure FTP sites and archive into secure FTP sites.
Version control lets you track your files over time. You can manage your document review process by creating and maintaining multiple versions of a document. Files are saved as they are edited, and also you can revert the file back to the previous version without any new changes that has been made to the document. Version control allows you to find the differences and modifications between files.